Procurement

Dundee and Angus College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the College's Procurement Strategy and Financial Regulations in addition to national and European legislation.

Procurement Strategy
View the College's Procurement Strategy 2016-2020 (PDF)

Procurement Structure
All managers have a responsibility for procurement however overall control is exercised as follows:
Catriona Blake, Vice Principal – Corporate Services
Brian Ferguson, Head of Finance
Gary Dailly, Procurement Manager

Contracts
Dundee and Angus College is a member and joint owner of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Centre of Procurement Expertise for all Universities and Colleges in Scotland. The APUC Account Manager dedicated to support Dundee and Angus College is David Campbell, Senior Procurement Manager. APUC works with Universities and Colleges in setting up collaborative frameworks on behalf of the tertiary education sector in Scotland.

The College also has access to numerous procurement consortiums including:

Where the College requires to procure goods, services or works that are not covered by Framework Agreements set up by the above, the College complies with its Procurement Policy to ensure adequate transparency and competition.

Legislation
The Procurement Reform (Scotland) Act 2014 (PRSA) came into force on 18 April 2016 and increases the legislative requirements on public sector bodies. This includes lowering the thresholds for a compliant tender process for supplies and services to £50,000 aggregated across the College and, if recurring spend, this is spread over a 4 year period and equates to £12,500 per annum. All regulated procurements must be advertised on Public Contracts Scotland (PCS) to open up opportunities to as wide a market as possible. The College also utilise PCS for lower value procurements using the Quick Quote functionality.

Contracts Register
The following link provides information of contracts held or used by the College. Information on each contract can be found clicking on a category heading. Work is underway to provide as much information as possible and the register will be updated on an on-going basis. (Please note: the following link directs you onto the APUC website, but the information relates specifically to Dundee and Angus College): www.apuc-scot.ac.uk/#!/institution?inst=38

Supplier Guidance
Suppliers interested in working with the College, or indeed wider Scottish public sector, should register with Public Contracts Scotland (PCS), complete a supplier profile with as much relevant information as possible and ensure you register for alerts in all the areas that are of interest to your company. A properly completed supplier profile will allow buyers such as the College to search for suitable companies that can meet our requirement and using the Quick Quote function, allows buyers to invite companies to quote for below regulated expenditure levels (£50,000 for supplies and services).

The Scottish Government has set a target of 40% of influenceable public sector spend going through collaborative framework agreements. As such suppliers should review the buyer profiles of the main Scottish Centres of Procurement Expertise: APUC, Scotland Excel, NHS National Procurement and Scottish Procurement. Due to the volume of information on these sites the College have not replicated the majority on its own website.

Depending on how each framework agreement has been structured, there may be requirements that are outwith a Small and Medium sized Enterprises (SME) capability. An option around this is to form a consortium with likeminded companies to improve your tender offering and chances of success. Alternatively you can work with larger companies and get business via the subcontracting route. More information can be found at Supplier Development Programme.

Dundee and Angus College will endeavour to ensure that small and medium-sized enterprises (SMEs) have fair and equal access to all contracting activity over £50,000.

Dundee and Angus College are reviewing its contracted supplier’s status and rationalising its supply base in order to identify our key providers, reduce duplication of effort and ensure best value is achieved compliantly. Any suppliers who have a valid contract with Dundee and Angus College, or its predecessor institutions Dundee College and Angus College, that is not listed in the contracts register should send a copy to procurement@dundeeandangus.ac.uk to ensure it is listed in our contracts register and so your company is not removed from our finance systems. 

Dundee and Angus College have signed up to the Suppliers’ Charter.

Supplier Development Programme
If you’re a Scottish SME or 3rd sector organisation interested in working with the public sector, the Supplier Development Programme can help. They offer expert training, support and information to help you win work and grow your business. And best of all – it’s completely FREE.  

Supplier Journey
In addition to the Procurement Journey for public sector buyers, the Scottish Government has produced a Supplier Journey to guide suppliers through the public sector procurement landscape. 

Other Useful Procurement Information
The College issues Purchase Orders to inform suppliers of our requirements and serves as authorisation for them to proceed. Under no circumstances should any goods, services or works be provided unless you are in receipt of an official Purchase Order unless an alternative mechanism has been agreed.

Documentation

Sustainable Procurement
Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.

Endorsed by the Principal, Dundee and Angus College is committed to achieving sustainable procurement by:

  • Committing to the Suppliers’ Charter
  • Considering the whole life cost of goods and services procured
  • Considering the environmental and social impact of goods and services in the tender process
  • Communicating and promoting sustainability to all employees and ensuring that it is included in the tender process where relevant
  • Using the Public Contracts Scotland portal for goods and services above £50,000