Procurement

Contracts and APUC

We are a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for Scotland’s universities and colleges.

APUC Ltd works collaboratively with universities and colleges to set up contracts on behalf of the Higher and Further Education sectors in Scotland. We make appropriate use of these contracts and have access to the following:

• National Higher and Further Education Contracts
• Scottish Public Sector Contracts established by Scottish Procurement (Scottish Procurement and Commercial Directorate)
• Crown Commercial Services Contracts
• Scotland Excel Contracts

Where we need goods, services or works that are not covered by agreements set up by the above, we comply with the limits stipulated in the College Financial Regulations and Procurement Policy.

Collaboration

In seeking to achieve value for money, we collaborate with other institutions where appropriate. Through the Tayside Regional Procurement Team, we work with Abertay University to put contracts in place which will benefit both institutions.

Advertising our Requirements

In line with Scottish Government guidelines, we will advertise all procurements for goods and services above £50,000 on Public Contracts Scotland (PCS) portal.

Suppliers should register with PCS to be alerted to any procurement opportunities within the college or indeed within any other public sector body.

Current Contracts

Our Contract Register can be found on the APUC website.

College Terms and Conditions

Our Term and Conditions are used for high and low-level purchases. 

Purchase Orders

We are formalising our Procurement and Finance processes to support a more efficient 'Purchase to Pay' process. As a direct result of this, the majority of orders for goods and services will now require to be placed using an official purchase order from our electronic procurement system, P2P.

The purchase order placed will provide details of the requirement, the delivery and invoice addresses, and will contain an order number which should be quoted on any invoice submitted for payment. If a purchase order is not received, the supplier should contact the member of college staff who gave the instruction for the goods/service to request it.

Procurement Strategy and Annual Reports

All contracting authorities with an annual regulated procurement spend above or equal to £5 million must produce an organisational procurement strategy under section 15 of the Procurement Reform (Scotland) Act 2014.

Our Procurement Strategy outlines our strategic approach to procuring goods, works, and services. Our Procurement Strategy has been approved by the college’s Board of Management and is reviewed annually.

In accordance with the requirements of the Procurement Reform (Scotland) Act 2014 (PRSA): the College will publish its Annual Procurement Report as soon as practicable after the College’s financial year-end.

Procurement Feedback

We welcome feedback from suppliers about the Procurement Service to help us improve in the future. Please contact us to provide feedback.